Process Flow

Success Capture Process 2018-2019

Basic philosophy: Centers will the primary contact point for the students. HO will interact with centers to provide summary reports and resolve any documentation discrepancies. 

Detailed process note is attached. A snapshot is presented below

It is suggested that you open the relevant links/ attachments while reading the process. The entire process is very intuitive and simple to understand.  

Step 1: Student will fill in and submit a registration form (attached)

 Hard copies of the registration form will be made available at the centre.The form has profile details, score details and call details. Center will maintain a physical record of the forms received and update the same with subsequent scorecards & call-letters.

Ensure that you collect the softcopy of the first scorecard & call-letter when the student submits the registration form. For subsequent calls/scores, the student can mail the documents to the center mail id 

Center personnel should hand over a stamped acknowledgement to the student

Idea of a physical registration form is to ensure that the student speaks to the mentor and can be initiated into the GDPI process smoothly.   

Step 2: Center maintains an excel log sheet(format sent to every centre) for all profile & score and call-details. This will also serve as a one-point reference point for the center where a mentor can know details of calls of his center. Each chief mentor is encouraged to track this file meticulously

Step 3: Center personnel should enter the profile details in Part A  (captured on the form) here : https://ims-success.blogspot.com

Profile details need to be entered only once. e.g. If a student has multiple calls, you need NOT enter profile details again ( Part A of the blog) . 

Access to this form is restricted to only IMS mail ids and hence students cannot fill the details themselves. 

Clarification: If a test series/correspondence/ GDPI registered student comes to your center, please enter your centre details on the form

Step 4: Scorecard & call registration 

On the same link, https://ims-success.blogspot.com, centre personnel will upload score details ( Part B) and call details ( Part C). Scorecard & call-letters will have to be uploaded for the form to be submitted

A student can submit soft copy of the scorecard/ call letters by mailing it / coming to the centre (centre mail ids will be on the acknowledgement receipt handed to student)

Again, each scorecard and call details need to be updated on the blog only once.

Sample scenario 

Student A first visits the center with filled profile form, CAT score card and IIM C call. 

Center EA enters the profile, CAT scorecard and call -letter on the blog at once. 

The same student receives one IIM-L call a week later. He mails the soft copy of the IIM call letter to the center. Center need not update Part A & B on the blog again. EA will only update Part C for IIM L call and upload the IIM L call-letter

Step 5 : As soon as the detailed are entered on the blog, the backend captures all the required data. PG team will validate the data and uploaded documents. On regular basis, the centers will receive summary reports. 

Care to be taken during the process

1. It is imperative that centre collect scorecards and call-letters. Only call-letters and scorecards uploaded will be considered for all success counting purpose. Centres are strongly advised to allow access to sessions/ Mock PIs only when call details are submitted by the student. Please do not allow any deviations on this

A good way is to treat the acknowedgement receipt as ID card for all GDPI sessions. Mentors will be be able to track call received/call letters submitted status instantly during the sessions itself

2. Utmost care should be taken to avoid duplication of entries while entering details on the blog.

3. Please update the registration form and excel sheet log after every call/score card received.